EE Admit News - May 2016

Upcoming Deadlines 

May 5Deadline to apply for guaranteed first-year housing on campus
May 8Priority deadline to apply for Stanford Graduate Summer Institute (SGSI)
May 20 (May 1 for overseas applicants)Deadline to apply for English for Foreign Students (EFS) summer program
Ongoing  Request accommodations through Office of Accessible Education

Be sure to check out the Incoming Student Checklist below for important to-do items!

Graduate Housing

Apply for Graduate Housing at Stanford

Application Deadline: Thursday, May 5

Stanford accommodates over half of its graduate student population in on-campus housing. Whether you are seeking a vibrant social community or an environment conducive to raising a family, Stanford's versatile housing options ensure that you will find the right fit. To secure a housing assignment for your first year, be sure to submit your initial application by the application deadline. Learn More | Questions?
  • Official Move-In Date for Autumn 2016: Friday, September 16, 2016. If you need to move in on an alternate date, contact your Housing Front Desk as soon as possible (after you know your assignment).
  • Planning to Live Off-Campus? Visit the Community Housing website to check local rental listings accessible only to Stanford students and affiliates.

Bechtel International Center

International Students: Request Your Visa Document

Deadline: As Soon As Possible

In order to register as students, Stanford University requires that all those who are not U.S. citizens or U.S. registered permanent residents must obtain and maintain an appropriate F-1 or J-1 visa status for their stay in the U.S. Most international students in EE study with an F-1 visa. For more information on the student visa types, see

To request your visa document:

  1. Submit your I-20/DS-2019 Request via the online form in Axess: Learn More | Questions?
  2. The Office of Graduate Admissions will review your documents to confirm matriculation requirements.
    (4-5 weeks)
  3. Your request will be forwarded to the Bechtel International Center: Learn More | Questions?
    (3 weeks)
  4. Bechtel will issue your visa document.

EE Orientation

Save the Date: EE New Student Orientation

September 22 & 23, 8:00AM – 1:00PM*

Please plan to attend, as this event will include informative sessions for incoming MS and PhD students. We will send you more details at a later date.
*Dates and times subject to change

Apply for SGSI

Stanford Graduate Summer Institute (SGSI)

Priority Application Deadline: Sunday, May 8

Stanford's Office of the Vice Provost for Graduate Education (VPGE) is pleased to sponsor the Graduate Summer Institute (SGSI): immersive, interactive, interdisciplinary courses for incoming and current Stanford graduate students and postdoctoral scholars. SGSI courses offer a unique opportunity for broad, cross-disciplinary learning, catalyzing new connections among graduate students and postdocs across the entire Stanford community. Since its inauguration in 2006, SGSI has had nearly 2,500 participants. SGSI is a way to get the most out of your Stanford experience. Learn More | Questions?

Featured Course: Energy@Stanford & SLAC: Energy Research for the 21st Century, September 12-15, 2016
Jumpstart your energy education at Stanford. Build your personal energy network at Stanford and hear about current research from 30 Stanford energy “Rock Star” faculty and expert speakers. Develop a broad perspective on energy and meet Silicon Valley energy entrepreneurs and venture capitalists. Visit a local energy company in Silicon Valley. The four-day course will allow you to meet other incoming graduate and professional school students who have an interest in energy, with the intent of building an interdisciplinary community across campus. A background in energy is not required. This conference is open to Stanford professional school and graduate students who have an interest in energy. | Questions?

English for Foreign Students class photo

English for Foreign Students (EFS) Summer Program

Application Deadline: Wednesday, May 20 (May 1 for overseas applicants)

EFS 688 (6 units) is an intensive course intended for students who plan to begin full-time graduate study at a US university in the upcoming academic year. Geared toward preparing students for participation in graduate-level courses in English, the program includes courses in listening comprehension, discussion, oral presentation and academic writing. These classes provide intensive English study through task-based assignments and activities typical of graduate-level courses. The writing course is organized by field of study and includes weekly sessions led by senior Stanford graduate students who act as teaching assistants. Learn More | Questions?

English for Foreign Students class photo

Requesting Resources through the Office of Accessible Education

Application Deadline: Ongoing (As Soon As Possible)

The Office of Accessible Education aims to provide resources for students with disabilities. Whether your disability is temporary, physical, psychological, or learning-related, Stanford University supports you in equal access to resources in pursuit of your graduate degree. The OAE has created a webform allowing you to submit your contact details and accommodation needs to them directly.  The office is highly confidential and will work with you to identify and obtain your federally mandated accommodations in all aspects of academic life. If you would like to be contacted by the OAE regarding disability-related housing and/or academic accommodations, submit this formLearn More | Questions?

Incoming Student Checklist

 International students: Request your I-20/DS-2019 as soon as possible if you have not already done so.

Apply for on-campus housing by Thursday, May 5 to receive guaranteed housing during your first year.

Check your "To-Do" list in Axess throughout the summer for any documents that are missing from your student record. Any questions about To Do List items should be directed to the central Graduate Admissions Office (

Graduating students: After you graduate from your current program, arrange to have your final official transcript (paper or electronic) sent to the central Graduate Admissions Office:

Mailing Address:
Graduate Admissions Office
Office of the University Registrar
482 Galvez Mall, Suite 120 
Stanford, CA 94305-6032


This transcript must include proof of degree conferral in order to satisfy any transcript item that appears on your Axess To Do List. You do NOT need to submit your final transcript to the EE department. If you already sent your transcript to the department, it will be forwarded to the central office so you do not need to re-send it.

Did you receive external scholarships or fellowships for your graduate studies at Stanford? Please remember that you must send a copy of the award letter outlining the terms of your award to You may be eligible to receive Stanford's health insurance subsidy if you are receiving outside funding.

Submit entrance medical requirements by Sunday, July 31. For more information, see the Vaden Health Center website.

Verify/update your contact information in Axess and your StanfordWho directory listing.

Upload a photo for your Stanford ID card at

Gateway for New Graduate Students

For more resources to aid in your transition to Stanford, check out the VPGE's Gateway for New Graduate Students, a "one-stop shop" for any questions you may have as an incoming graduate student:

If you have any questions, comments, or suggestions about EE Admit News, please contact the EE Admissions Office at