From Electrical Engineering TA Handbook
- Welcome to TAing at Stanford. Please read the contents of this handbook very carefully and follow the instructions as indicated. If you have any questions at this time or in the future, please feel free to stop by my office and I will be happy to help. Note that I am available during office hours (check my schedule each week) and by appointment. This list contains administrative tasks you need to complete as well as information that you should be aware of. "Getting Started as an EE TA" lists more items that should be taken care of as soon as possible.
1) Obtain an email address: If you do not already have a Stanford e-mail account please open one as soon as possible. Since most correspondence will be via e-mail, it is critical that you get into the habit of checking e-mail frequently. Stanford accounts are opened online at http://sunetid.stanford.edu. Questions should be directed to the IT Help Desk at 725-HELP.
2) Contact info: Please send an email to me (email@example.com) with your local address, phone number and Stanford email address. It is also required for all EE students to enter their email address, day time office and phone number (if applicable) in the "Address" portion of the student Axess system. The email address is added to the EE distribution list and it is the OFFICIAL means of notifying students. This address will be used to inform students of information ranging from registration requirements and holds to departmental parties. The office and phone information are used to create a departmental directory. For all but first-quarter students, failure to enter this information into the Axess system will prevent a student from submitting their study list online. This will likely result in late fees. To prevent this, students are strongly encouraged to open an e-mail account and enter the data as soon as possible. It is essential that this information be up-to-date at all times.
3) This handbook: Please read the rest of this handbook. Pay special attention to "The Care and Feeding of Teaching Assistants." It will help you to understand what will be expected of you and what you can expect from us.
4) Payroll paperwork: To receive your paychecks on time, you need to finish your new-hire paperwork by the end of the first week of the quarter. You are required to pay (or make arrangements with the Bursar to pay through payroll deduction) all non-tuition fees on or before the University deadline. Failure to take care of these fees will result in late charges. Here is a list of some important pay-related forms:
- 4a) EE Course Assistantship form (required): http://myee.stanford.edu/ If you are part of a faculty research group, list the group's administrative assistant as the "Administrative Contact," otherwise list the EE Department. List the courses, quarters, and percentage appointment you have been assigned in the "Comments" box near the bottom of the form. The form must be printed, signed, and submitted to the EE Student Services Office, Packard 173. Copies of the Payroll forms described below must be attached to the Course/Teaching Assistant Form when it is submitted to the EE Department.
- 4b) W-2 Tax Form (required): http://co.stanford.edu/resources/forms/payroll.html
- 4c) I-9 form (required): http://co.stanford.edu/resources/forms/images/I-9.pdf (Section 1)
- 4d) Direct deposit (optional): http://co.stanford.edu/resources/forms/images/auto.pdf.
- We encourage all of our employees to use direct deposit to avoid lost or stolen checks. The completed form should be given to the Financial Associate Mimi Qian in the EE department.
- 4e) Payroll deduction (optional): http://stubal.stanford.edu/payroll/
- 4f) International forms (required for international students): Your TA appointment is subject to the Immigration Reform and Control Act of 1986 and specifies that you must be legally authorized to work in the U.S. You must go to Packard 164 to complete the necessary paperwork. These web sites may help you get your paper work figured out:
5) Workshops and Seminars:
- EE TA Orientation: Friday, 21 September 2007.
- EE TA Pedegogical Seminar: If you did not attend the September EE TA Orientation, you are required to watch it on video at http://ee.stanford.edu/ta/stream. If you have any trouble viewing these videos, please contact The EE Graduate Advising Teaching Assistant via email at firstname.lastname@example.org. This is part of the EE TA Training Program and it is important that you do so as soon as possible. Don't forget to email me after you have watched the video so you can get checked off.
- SCPD Instructor/TA Kick-off: If you are TAing an SCPD class you are required to attend the SCPD Instructor/TA Kick-off on Monday, September 24, at Noon. The Kick-off will be held in Skilling 193. Please refer to the online handbook in preparation for the orientation: http://scpd.stanford.edu/scpd/support/teaching/. This is a mandatory orientation, however, if you are forced to miss it, you will have to view the orientation online at http://scpd.stanford.edu/scpd/support/onlineOrientation.htm.
- For questions about SCPD classes contact Elena Chardon-Pietri email@example.com
- Safety Training: Adequate safety training is also required of all Teaching Assistants. If you have not previously completed the health and safety seminar at Stanford University, you will need to do so promptly. Please arrange with Kieth Gaul in Packard 112, the EE Department Educational Labs Manager, to watch the tape. You will be given a form when you check out the video. Be sure to complete the form and return it to the Student Services Office Packard 173.
- EE TA Pedegogical Seminar: This seminar is held on Saturday morning early each quarter. It is mandatory for each TA to attend this seminar once. The first seminar of the year will be held in Packard 214 on 5 October 2007 at 9:30am.
- I hope TAing for EE will be a wonderful experience for you.
- Natasha Newson
Director of Student Services
- Natasha Newson