Course Grader Frequently Asked Questions (FAQ)
From Electrical Engineering TA Handbook
Department of Electrical Engineering Course Grader FAQ
1. Does my AXESS timecard need to be completed each pay period?
2. How many hours can I work as a Grader?
3. Can I a Grader for multiple classes?
4. How do I report my time (i.e. hours worked)?
5. Can I work more than the maximum hours allocated?
6. Do I need to take scheduled rest breaks when grading?
7. What is the pay rate for Graders in the Electrical Engineering Department?
8. Which forms must be completed before I begin work as a Grader?
9. Where can I find the necessary payroll forms?
10. How do I receive my paycheck?
Does my AXESS timecard need to be completed each pay period?
Yes, your AXESS timecard must be completed for each pay period by 10:00 a.m. on the 13th and
28th of each month. You must enter your work time hours in your AXESS timecard online, print
this timecard, receive your supervisor’s signature for verification of accurate time worked, and
submit it to Mimi Qian in Packard 164 by the previously mentioned deadlines. It is important
that you complete and submit your timecard on time in order to be paid.
How many hours can I work as a Grader?
Graduate Division policy states that students on full fellowship or 50% assistantship may work a
maximum of eight (8) additional hours per week. International students on F and J Visas are not
permitted to work in addition to any 50% or twenty (20) hour per week assistantship or
appointment. The hours worked, as a course grader should be based on the course class
enrollment and not solely on the maximum allotted hours as specified in the Graduate Division
policy. The Department’s policy is that you provide 15 minutes of support per student per
'Can I be a grader for multiple classes?
Yes. However, the total amount of hours spent working for all classes must meet the
requirements as stated in the Graduate Division policy.
How do I report my time (i.e. hours worked)?
More information about reporting your hours and instructions on how to report your time can
be found at
Can I work more than the maximum hours allocated?
If you find that you are working more than 8 hours per day or 20 hours per week grading, please
contact the department immediately at email@example.com. The department reserves the right to
refuse payment for any hours worked in excess of the maximum allotted excess of 50%
assistantship, a maximum of 20 hours per week. No one is permitted to work more than 8 hours
per day or 20 hours per week.
Do I need to take scheduled rest breaks when grading?
Yes, University policy as stated in the Stanford Administrative Guide (22.4)
http://adminguide.stanford.edu/ch2contents.html specifies that if you work more than five hours,
EE Course Grader FAQ. EE Student Services Department (2010). Updated 8 January 2010.
you must take at least one 30‐ minute meal break before beginning work again. Additionally,
you must report your rest break hours on your timesheet.
What is the pay rate for Graders in the Electrical Engineering Department?
Hourly pay rate is $12.00 for undergraduate students and $13.00 for graduate students.
Which forms must be completed before I begin work as a Grader?
Upon hire, graders MUST complete the following forms, W‐4 and I‐9. Graders cannot be
compensated without completing these forms.
Where can I find the necessary payroll forms?
All Payroll forms, W‐4 and I‐9, are available to download at: http://wwee.stanford.edu under the
Student Info/Payroll section. Payroll forms must be submitted to Mimi Qian in Packard 164.
How do I receive my paycheck?
Hourly employees whom do not receive a check elsewhere on campus or whom have not
enrolled in a direct deposit option may pick‐up checks on the 7th and 22nd of each month after
10:00 a.m. from Mimi Qian in Packard 164. In the event that any of the dates listed falls on a
weekend or holiday, the preceding business day applies. Compensation for students on
assistantship appointments will be added to the assistantship check.
For more information on how to enroll in direct deposit in AXESS, please view the following