Any student employee (RA, CA, TA, grader, etc.) must meet several requirements before receiving a paycheck. You must be registered in any quarter in which you are paid (including summer), make suitable academic progress, and maintain good standing in the University. If this is your first employment by Stanford, you will also have to fill out several forms:

• an "I-9 Verification" for the University and INS. To complete, bring to me:
  Permanent Residents: an unexpired resident alien card
  F1/J1 visa holders: unexpired passport and a current I-20 or IAP66 form
  U.S. Citizens: a U.S. Passport; or a Certificate of U.S. Citizenship or Naturalization; or two documents: a state-issued driver's license or I.D. card with photograph (to establish identity) AND an original Social Security card or U.S. birth certificate or unexpired INS Employment Authorization (to establish employment eligibility).
  We will have to see and photocopy these documents; and sign the I-9 form.
• a Tax Data form (to instruct the University how much tax to withhold from your salary)
• if you do not have a social security number, a copy of your application (and then a copy of the actual social security card, when you receive one).
  Each of these forms only needs to be filled out at the start of employment, but if there is a gap in your employment by Stanford you should check to be sure they are still on file.
  International students may also qualify for "tax treaty" status: some countries have agreements with the U.S. which exempt their students from some or all taxes. To claim an exemption, the appropriate forms must be filed annually. Check with the Bursar's office.
  Note: If any of these forms is missing or outdated, your paychecks will be withheld, most likely until the next pay period!
  
  * How You Are Paid *
  Assistantship or grader salaries are processed through Stanford's regular Payroll system. Assistants and graders are University employees.
  Deductions: Federal, state, and social security taxes are withheld from salary checks. This withholding is reported like any other salary. Tuition amounts are not taxable or reported.
  Schedule: Tuition is automatically paid at the beginning of the quarter.
  Payroll checks come twice a month, to the department, or you may arrange for direct deposit to your bank. Work performed from the 1st to 15th of a month is paid on the 22nd; the second half of the month is paid on the 7th. Student appointments, which are established in terms of the academic year, always follow a quarterly schedule:
  
  

  	appointment span	first check	last check
  Fall	Oct 1 - Dec 31	Oct 22	Jan 7
  Winter	Jan 1 - Mar 31	Jan 22	Apr 7
  Spring	Apr 1 - Jun 30	Apr 22	July 7
  Summer	July 1 - Sept 30	July 22	Oct 7

  
  * If A Check Does Not Arrive On Time *
  First, examine your own status. Are you registered? Is there a Hold on your registration? If this is your first check, have you filed all the appropriate paperwork? If you changed jobs, the check might be either at EE or at your old department - look both places.
  Then, come to the EE office to report either that you have found and fixed one of the problems above and need a replacement check, or else to find out what is wrong. For an RA, the faculty member may have forgotten to initiate or renew your appointment for the quarter. In any event, we will try to find the problem and help you fix it.
  
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