Summary of Grading Policies and Enrollment Deadlines

[edit] Preliminary Study List Deadline

Students must be "at status", i.e., students must have a study list with sufficient units to meet requirements of their status, whether full-time, 8-9-10 units (graduate students only).  The late study list fee is $200.

[edit] Final Study List Deadline

Last day to add or drop a class; last day to adjust units on a variable-unit course.  Students may withdraw from a course until the Course Withdrawal deadline and a "W" notation will appear on the transcript.

Students have through the dates indicated below to elect the grading basis option of their choice, in courses where the option of letter or satisfactory/NC grading is offered.

[edit] Withdrawal Deadline

A student may withdraw from a course after the drop deadline through the dates given below. In that case, a notation of "W" (for "withdrew") will automatically be recorded on the student's transcript for that course. Students who do not officially withdraw from a class by the end of the 8th week will be assigned the appropriate grade or notation by the instructor to reflect the work completed (or left incomplete as the case may be!). The following are the withdrawal deadline dates for the 2007-2008 academic year:

[edit] DEADLINE FOR REQUESTING AN INCOMPLETE

If an instructor allows a student to take an "I" ("Incomplete"), the student must make the appropriate arrangements for that with the instructor.

[edit] Grading Policies

[edit] A. NOTATION

• "NP" ("Not Passed") is used in courses taken for a letter grade but not passed.
• "NC" is used to represent unsatisfactory performance in courses taken on a satisfactory/no credit basis.

"NC" and "NP" notations recorded for courses after Summer 1994-95 will be visible on student transcripts.

• "CR" ("Credit") is used when performance has been satisfactory in a course taken on a satisfactory/no credit basis.
• "S" is used in courses where satisfactory/no credit grading is not student-elected, but instructor-mandated.

Both "CR" and "S" require C- or better performance.

• "W" ("Withdrew") is used when a student withdraws from a course between the start of the 5th and the end of the 8th week of the quarter. This notation will be visible on student transcripts.

As stated below, the Registrar's Office will replace the original grade recorded for a course with a new notation, &quotes;RP&quotes; (&quotes;Repeated Course&quotes;), when a student retakes the course. This notation will be visible on student transcripts.

[edit] B. INCOMPLETES

Incompletes must be changed to a permanent grade or notation within one year (i.e. prior to the last day of the fourth quarter which follows the course, including Summer Quarter). If the "I" remains uncleared after that time, it will be changed automatically by the Registrar's Office to a "NC" or "NP" as appropriate for the grading option selected. Also, students may not drop courses in which an Incomplete ("I" notation) was awarded, if those courses were taken in 1994-95 or later.

[edit] C. COURSE RETAKES

A student may retake ONCE any course completed (regardless of grade or notation earned - "NC", "I", "*") or from which the student withdrew and had the original grade or notation replaced by the notation "RP" (for "repeated course"). When retaking a course, the student must register for the same number of units as when the course was originally taken, and the course number must match EXACTLY the department number, course number, and suffix of the original course. Courses without matching numbers cannot be assumed to be equivalent and will not be accepted as retakes.

If the course is being offered with a choice of grading options (letter grade or CR/NC), the student may, adhering to the usual deadline for electing a grading option, elect whichever grading option s/he wants (regardless of which grading option was elected when the course was taken for the first time).

Upon completion of the retake, the Registrar's Office will automatically change three things in the student's record: the units for the first time the course was taken will be reduced to 00, the grade for that first time will be changed to an "RP", and the grade for the second time will be specially flagged on the student's transcript to indicate that it is a repeated course. The student's record would then carry entries similar to this:

Students may not retake a course again in the future (for a third time), unless they received an "NC" or "NP" when they took it for the second time. Upon completion of the third attempt, the Registrar's Office will automatically change the units for the second time to 00, and the third time will appear on the transcript with its units, grade, and the special flag to indicate that it is a repeated course. The end result will look like this: